Leave and vacation

Vacation time

A full-time TA position (192 hours/term) includes 8 hours of paid vacation/term.  This is pro-rated for partial appointments (e.g. 4 hours for 96-hour appointments).  It is advised that you note your vacation hours in your hours log.

Sick leave

Full-time TA positions (192 hours/term) also include 12 hours of paid sick leave/term (also pro-rated for half-TAships).  To qualify for sick leave, you must notify your instructor that you are sick as soon as possible.  While it is ultimately the instructor’s responsibility to find a replacement TA, if you are able to find a replacement, this would be a nice courtesy towards your instructor and students.  Unused sick leave may be saved for subsequent terms, to a maximum of 24 hours for a full TAship (or 12 hours for half-TAships, etc.).

Academic leave

You may request unpaid leave to attend an academic conference, if you have been invited to participate as a discussant or presenter.  Confirmation of your participation by the conference organizers is required upon request from your supervisor.

You may also request up to 3 days of unpaid leave immediately prior to your dissertation/thesis defense, or comprehensive exam.  A request for this type of leave must be submitted at least 2 weeks in advance.

Short-term leave

Subject to your supervisor’s approval, you may arrange to exchange duties with another employee or arrange substitution for short periods, without prejudice to future reappointment.  If you cannot arrange to exchange duties, you may submit a written application for unpaid leave of absence to your supervisor.  If this leave is denied, you may request to receive the reasons for denial, which must be provided to you in writing, within two weeks.

Maternity/paternal leave

In case of pregnancy or adoption, you are entitled to an unpaid leave of absence.  Upon your return to work, you may be placed in your original assignment or reassigned within the terms of your appointment.

We also offer a hardship maternity fund for members who can demonstrate financial need relating to the recent or upcoming birth of a child.  Further details can be found on this page.

Compassionate leave

In the case of a death in your immediate family, you are entitled to time off without loss of pay, upon notification to your Department Head.  You will be granted 5 full working days’ leave in the case of the death of a parent, spouse, common-law spouse, same-sex partner, or child.  In the case of the death of a sibling, grandparent, grandchild, or relative-in-law, you will be granted 3 full working days’ leave.  In special circumstances, you may be granted further leave without loss of pay.

Jury or court witness duty leave

If you are required by law to serve as a juror or witness in any court, you shall be granted a leave of absence without loss of pay for this purpose.